Privacy Policy

FLANDERS PRIVACY POLICY

Effective as of March 19, 2018.

The General Delegation of the Government of Flanders to the United States of America (“Flanders” or “we” or “us”), maintains this Privacy Policy as part of its Terms and Conditions of Use (the “Terms”). This Privacy Policy applies to your use of the www.flandersintheusa.org website operated by Flanders and (the “Site”) and the features and services available from time to time on the Site to visitors and those restricted for use by members (each a member and collectively, “Members”) of the Site (collectively and including the Site, the “Services”).  We take the private nature of your personal information very seriously and this Privacy Policy describes how we treat the information we collect when you use the Services.  This Privacy Policy does not apply to any information collected by Flanders through any other means other than through the Services.  Please read this notice very carefully.

BY USING THE SERVICES, YOU EXPRESSLY CONSENT TO THE PROCESSING OF YOUR PERSONAL INFORMATION ACCORDING TO THIS PRIVACY POLICY. YOUR PERSONAL INFORMATION MAY BE PROCESSED IN THE COUNTRY WHERE IT WAS COLLECTED AS WELL AS OTHER COUNTRIES (INCLUDING THE UNITED STATES) WHERE LAWS REGARDING PROCESSING OF PERSONAL INFORMATION MAY BE LESS STRINGENT THAN THE LAWS IN YOUR COUNTRY.  BY UPLOADING PERSONAL INFORMATION TO THE SERVICES YOU WARRANT THAT YOU HAVE THE RIGHT TO TRANSFER SUCH INFORMATION OUTSIDE YOUR COUNTRY AND INTO THE UNITED STATES.

Children’s Privacy

Children under 13 are not permitted to use the Services for any purpose and Flanders does not knowingly collect or solicit information from, anyone under the age of 13.  If we becomes aware that personally identifiable information about a child under age 13 has been provided, we will delete such information.  Children under 18 years of age may only use the Services under the direct guidance and supervision of their parent or guardian. 

Information We Collect

Member Registration

Anyone may visit and use the Site, but only (i) members of Flanders; (ii) staff of Flanders; and (iii) certain service providers and other third parties permitted by Flanders may become Members, create a Member Account (“Account”) and access and use portions of the Services that are restricted to Members.  When you register and create an Account you will be required to provide your first and last name, the name of your League and the password provided to you by your League. You may also choose to provide us with certain other Personal Information during registration.

Member Profile and Public Posting

You are permitted to provide other information in connection with the creation of your Member Account profile (“Profile”) which may include photos, descriptions of your involvement with Flanders or other Member Content (as defined in the Terms).  You are responsible for all content you upload to your Profile and you may only upload Member Content to your Profile if you have the full right and license to use the content in accordance with these terms.  Flanders reserves the right to remove any Member Content that is not in compliance with these terms or that Flanders believes, in its sole discretion, violates the Flanders community standards.  Please be aware that other Members can access the information you provide in your Profile so please only include content you are comfortable sharing with other Members.  By creating an account and becoming a Member you agree to use other Member’s Profile information only for legitimate purposes related to your lawful use of the Services.  Flanders is not responsible for other Member’s use of your Member Content and your Member Content may become publically available if another Member publically discloses your Member Content. 

You may also choose to post or upload additional information, such as videos, photos or other content (“User Content”) to publically available portions of the Services. Unlike Member Content, User Content you post on a public forum or make publically available will be available to other users of the Website and may be retrievable by third party search engines.  Third parties may also be able to download or share your User Content to social media sites such as Facebook, Pinterest, Twitter, Google+ as well as via email. We recommend that you guard your privacy and anonymity and not upload any User Content that you are not comfortable being available to the general public.  Any third party with access to your information via the Services will be permitted to use the information in the same manner as if you submitted the information directly to that third party.  Publically posting any information on the Website is entirely voluntary on your part and we recommend you carefully consider the information you choose to make publically available. 

Website Transactions

We may also collect your name, mailing address, phone number, e-mail address, and/or credit card number and pin/access code in connection with any transaction you initiate through the Site or your use of the Services such as making a purchase or registering for an event (i.e. conferences and seminars).

Website Access Information and Use of Cookies

Like most website operators, Flanders collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request when visitors use the Website. Flanders’s purpose in collecting non-personally identifying information is to better understand how Flanders’s visitors use the Services. From time to time, Flanders may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its Services.  Flanders also collects potentially personally-identifying information like Internet Protocol (IP) addresses and may collect statistics about the behavior of visitors to the Services. For instance, Flanders may monitor the Website to help identify spam.

In addition to log data, we may also collect information about the device you’re using to access the Services, including the type of device, the operating system, device settings, device identifiers and crash data. Whether we collect some or all of this information often depends on what type of device you’re using and its settings.  To learn more about the information your device makes available to us, please review the policies of your device manufacturer or software provider.

Like many websites, the Website may use “cookies” to collect information.  A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Flanders may use cookies to help identify and track visitors, their usage of the Website, and their Website access preferences. Website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using the  Website, with the drawback that certain features of Website may not function properly without the aid of cookies.

Advertisements and links for our corporate sponsors, partners or other advertisers on the Site or in connection with the Services may also contain cookies. Flanders is not responsible and has no control over those cookies. The terms of use and privacy policy of those third parties apply to their cookies.

Our Use of Information

We use the information we collect to provide you full access and functionality of the Services.  Accordingly, your information may be used for the following purposes: (i) to provide and improve our services, features and content; (ii) to administer your use of our services and accounts; (iii) to enable users to enjoy and easily navigate the Services; (iv) to better understand your needs and interests; (v) to fulfill requests or to respond to questions or comments you may make; (vi) to personalize your experience; (vii) to provide you with announcements, notifications and advertisements related to your interests and use of the Services and other communications such as electronic newsletters, promotional e-mails or similar messaging; (viii) to provide service announcements; (ix) to protect against users seeking to hack into the Services; and (x) to assess the level of general interest in the Services.

Disclosure of Information

Flanders may collect and include on the Site information about the various Leagues and their activities. This may include information about you from other sources, such as League newsletters or other communications, newspapers, and from other users of the Services.

Except as otherwise provided in this policy, we disclose your personal information only to those of our employees, contractors and affiliated organizations that (i) need to know that information in order to process it on our behalf or to provide Services, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country and by using the Services, you consent to the transfer of such information to them.

Other than to its employees, contractors and affiliated organizations or as described above, we disclose personal information only when required to do so by law, or when we believes in good faith that disclosure is reasonably necessary to protect the property or rights of Flanders, third parties or the public at large.  If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users.

In addition, in some cases we may choose to buy or sell assets. In these types of transactions, user information is typically one of the business assets that is transferred. Moreover, if Flanders or substantially all of its assets were acquired, or in the unlikely event that Flanders goes out of business or enters bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquiror of Flanders may continue to use your personal and non-personal information only as set forth in this policy. Otherwise, we will not rent or sell potentially personally-identifying and personally-identifying information to anyone.

Security

We are committed to protecting your personal information. We regularly test our facilities and use a variety of security technologies and procedures to help protect your information from unauthorized access, use or disclosure.  

Links to Third Party Websites; Corporate Partners and Sponsors

The Services may contain links to other websites which are not operated by Flanders, including, but not limited to, links to the websites of Flanders’s corporate sponsors and partners and may also contain advertisements from other companies. This Privacy Policy is only applicable to information you provide to Flanders on the Site. When you link to and access a third party website, any Personal Information or other information that you provide at that website will be governed by the practices and privacy policy of the applicable third party. We have no responsibility for the practices or privacy policy of any of third party, including those to which you may be linked through the Services.

Updating your Profile/Deleting your Account

You may view and revise any of your information contained in your Profile and update the preferences and settings applicable to your Account at any time by visiting, respectively, the “Edit My Profile” and “Account Settings” features or similar editing tools available through the Services. When you share any Personal Information or other information through your use of the Services, you may not have the ability to revise, update, change or delete all such information in all cases.

You may deactivate your Account at any time by sending a request for deactivation to info@flandershouse.org. Your Profile will no longer be viewable by users of the Site, but may continue to be stored in Flanders’s backup data storage systems and will be retained in accordance with Flanders’s data retention policy and as necessary to comply with applicable federal, state and local laws.

Flanders retains the right to deactivate your Account if we receive notice from your League that you are no longer a member of that League. When your Account is deactivated you will no longer be able to access your Account and your Profile will not be accessible to any Member. Your Personal Information will be handled as described in the preceding paragraph.

Protection of Information

Changes to this Privacy Policy

Flanders reserves the right to revise the Privacy Policy at any time and for any reason, including as necessary based on changes to the Services, our Personal Information collection and use practices, and applicable laws. Any revisions to the Privacy Policy will be posted on this page and such posting will constitute notice to you of the change, will show the effective date of the current Privacy Policy and will be effective when posted. Your use of the Services after a revised Privacy Policy is posted will constitute your acceptance of the revised Privacy Policy. It is your responsibility to regularly check this page and review the Privacy Policy for changes.

YOUR CALIFORNIA PRIVACY RIGHTS

A business subject to California Civil Code section 1798.83 is required to disclose to its California customers, upon request, the identity of any third parties to whom the business has disclosed personal information within the previous calendar year, along with the type of personal information disclosed, for the third parties’ direct marketing purposes.

If you are a California resident and would like to make such a request, please send an email to info@flandershouse.org.

How to Contact Flanders

If you have any questions regarding the Privacy Policy or Flanders’ privacy practices you may contact us by e-mail at info@flandershouse.org or by mail at The General Delegation of the Government of Flanders to the United States of America, 620 Eight Avenue – 44th Floor, New York, NY 10018.